Privacy & GDPR

To reflect our ongoing commitment and support to GDPR, please read in full our privacy policy (below), which sets out how R13 Recruitment uses and protects any data that you provide us with.

R13 Recruitment is committed to ensuring that your privacy is protected. Should we ask you to provide certain data by which you can be identified when using this website, then you can be assured that it will only be used in accordance with our privacy policy.

The Company is a recruitment business, which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

Collection and use of personal data

a. Purpose of processing and legal basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:

• Consent (where applicable)
• Legitimate interest
• Legal obligation

Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

• Our legitimate interest is based on that a candidate who freely offers their personal data to the agency / business would expect their data to be processed to enable the Company to offer work finding services and share personal data with clients to facilitate work and introductions. We also hold personal data after the completion of work finding services to enable us to further communicate to ensure each placed individual is satisfied with placement and there are no further issues or problems. Equally we maintain personal data to enable future communications should the individual wish to engage our work finding services again.

b. Recipient/s of data
The Company will process your personal data and/or sensitive personal data with the following recipients:

• Our clients when we are introducing you to aid in the facility of work finding services.
• We may share certain personal information we collect about you with third parties who perform services for us and whom we contact. This includes auditors, experts and other professional advisors, IT systems, support and hosting services, outsourced service providers that assist us in carrying out our business activities.

c. Statutory/contractual requirement

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract.

Data retention

The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

Where the Company has obtained your consent to process your personal / and sensitive personal data, which includes:

• Your name, address, and contact details, including your email address and telephone numbers and date of birth (opt)
• How you found out about Rthirteen Recruitment Limited
• Notice period, holidays booked, availability for interviews, current & required salary, mode of transport, desired location for employment, reference details (opt), NI number & proof to work in the UK or proof of identity, criminal record (if applicable to the job)
• Details of your qualifications, skills and experience and employment history, including start dates and end date, reasons for leaving, further information on job specifics
• Details of any disciplinary or grievance procedures in which you have been involved, including warnings issued to you and the related correspondence
• Details on what type of employment you are now seeking including: type of job, industry, size of company, preferred culture – working environment, long term professional goals, current interviews / applications pending, other agencies registered with. Any other information relating to aiding Rthirteen in providing work-finding services
• R13’s professional overview of telephone conversation / registration / associated meeting
• Any other information you wish to provide

We will do so in line with our retention policy (please ask for a copy). Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data/and sensitive personal data after a period of time.

Your rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data the Company processes on you;
• The right of access to the personal data the Company processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data/and sensitive personal data you have the right to withdraw that consent at any time by contacting: Ruth Harding – Business Owner / Data Protection Officer / ruth@rthirteen.co.uk / 01603 338313.

Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Ruth Harding – Business Owner / Data Protection Officer / ruth@rthirteen.co.uk / 01603 338313.

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

R13 Recruitment may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 24^th May 2018.

If we seek consent from you to process your data (where applicable), please read below to understand exactly what you are consenting to:

I hereby give my consent to the Company to process the following information:

Personal data

Name

Date of birth

Contact details, including telephone number, email address and postal address

Notice period / date available /holidays booked

Experience, training and qualifications

CV

Details surrounding type of work & financial package sought

Employment reference details

Copies of original ID documentation

Sensitive personal data

Criminal conviction (if applicable)

I consent to the Company processing the above personal data for the following purposes:

For the Company to provide me with work-finding services.

For the Company to process with or transfer my personal data to their clients in order to provide me with work-finding services.

For the Company to process my data on a computerised database provided by Colleague Software Ltd in order to provide me with work-finding services.

I also consent to the Company processing my personal data with third parties including The REC for the purposes of internal audits and investigations carried out on the Company to ensure that the Company is complying with all relevant laws and obligations.

The consent I give to the Company will last for 2 years.

I am aware that I have the right to withdraw my consent at any time by informing the Company that I wish to do so.

How we use cookies and similar technologies.

Cookies are small files that are placed on your computer when you visit websites. We may use cookies or other identifiers on our website, in our emails and other technologies. We use these technologies for legitimate business activities such as analytics to improve our website and advertising to promote our products & services. Cookies do not collect any personal data and you cannot be identified by them. You can control cookies through your browser settings and other tools.

How you can opt out: Communications

To opt out of marketing emails we may send you, press the “unsubscribe” feature on the email.

To opt out of any other communications you receive from us please email us on ruth@rthirteen.co.uk

Internet Based Advertising

• You may opt out of seeing interest-based ads from us on your desktop browser and/or mobile web browser by visiting the DAA at http://www.aboutads.info/choices/ or by visiting the Network Advertising Initiative (“NAI”) at http://www.networkadvertising.org/choices/ .

• You may opt out of seeing interest-based ads from us in Apps by downloading the DAA’s AppChoices application, which is available at http://www.aboutads.info/appchoices .

External Links.
Our website may include links to external websites. Where we provide a link to an external website our Privacy Policy does not apply to that website.